Content of the material
- Take a Screenshot with Print Screen (PrtScn)
- Save Your Screenshot as a File
- Save a Screenshot to Your Clipboard
- Save a Screenshot of a Single Window to Your Clipboard
- Different “Save As” Shortcuts You Can Use
- Shortcut 1: Adding The Software In The Quick Access Toolbar
- Shortcut 2: Using The Keyboard Keys
- Shortcut 3: Add Save As Feature In The Ribbon
- Windows key + Print Screen
- Capture a Screenshot (or Video) With the Game Bar
- Snipping tool
- Method 2: Snip & Sketch
- Wrapping Up
Take a Screenshot with Print Screen (PrtScn)
The Print Screen key on your keyboard can take a screenshot. Depending on the keyboard shortcut you use, you can save the screenshot as a PNG image file or copy it to your clipboard so you can paste it into any application.
The prtscn key is usually found between the F12 key and Scroll Lock key on the top row of your keyboard. It may be labeled something like “PrtScn,” “PrntScrn,” or “Print Scr” instead. On full-size keyboards, look above the Insert key.
On laptop keyboards, the Print Screen key may be combined with another key, but it will be located in that general area of the keyboard. You may have to press your laptop’s “Function” or “Fn” key while using the shortcuts here.
Save Your Screenshot as a File
Press Windows+Print Screen to save a screenshot as a file. In other words, press and hold the Windows logo key and tap the Print Screen key, which may be labeled something like PrtScrn or PrtScn. (On a laptop keyboard, you may have to use Windows+Fn+PrtScn.)Advertisement
The screen will dim for a moment, providing visual confirmation. The screenshot will appear as a PNG file in a folder named “Screenshots” inside your user account’s “Pictures” folder. If you take multiple screenshots, each will be automatically labeled with a number.
In other words, you will likely find your screenshot at the following location: C:\Users\NAME\Pictures\Screenshots
Animate windows when minimizing and maximizing” setting enabled. To control whether or not your screen flashes, toggle this option.
Save a Screenshot to Your Clipboard
To copy an image of your screen to your clipboard, just press the Print Screen key (or Fn+Print Screen on some laptops).
Windows will save an image of your screen to the clipboard. You can paste it into almost any application: An image editor, a word processor, or anything else that supports images. Just select Edit > Paste or press Ctrl+V to paste as you normally would.Tip: If you have Windows 10’s clipboard history enabled, Windows will remember the last few things you copied to your clipboard—including screenshots.
Save a Screenshot of a Single Window to Your Clipboard
To capture a screenshot of just one single window instead of your entire screen, press Alt+Print Screen. (On some laptops, you may need to press Alt+Fn+Print Screen instead.)Advertisement
Windows will save an image of the current window to your clipboard, so be sure to select the window you want to capture first. You can either click somewhere inside the window or use Alt+Tab to focus it.
Different “Save As” Shortcuts You Can Use
Now coming back to the topic, there are 3 different shortcuts for the “Save As” feature. One is using the keyboard and the 2nd way is to add it to the Quick Access toolbar and the 3rd way is to add it to the ribbon. Let’s have a look at these shortcuts.
Shortcut 1: Adding The Software In The Quick Access Toolbar
You can create a shortcut option for Save As by adding it as a function in the quick access toolbar. We have shown below how you can do it in Microsoft Excel:
- Open Microsoft Excel and click on the drop-down menu in the Quick Access toolbar.
- Select the More Commands option form the drop-down menu.
- Click on the drop-down menu below the Choose command from option and select the All Commands option.
- Now, in the list of commands given below, locate and select the Sava As command.
- Click on the Add>> option to add Save As feature in the Quick Access toolbar.
The above steps will apply for other Microsoft Office programs like Word and PowerPoint. However, it’s a little different in Paint.
To add Save As command in Quick access toolbar of Paint, follow the steps given below:
- Open paint and click on the File option.
- Right-click on the Save As command and select the Add to Quick Access Toolbar option.
Now, the Save As feature will be available as a shortcut in the Quick Access toolbar of paint.
Shortcut 2: Using The Keyboard Keys
Keyboard keys are the most useful shortcuts as they are the easiest and fastest to use. Like the Save feature has a keyboard shortcut Ctrl +S, Save As feature also has one. The Save As keyboard shortcut is the F12 key. To use it in MS Word, follow the steps given below:
- Open MS word and ready the file you want to save.
- Press the F12 key on your keyboard to open the Save As dialog.
- Fill in the details, like the file name and file type, and click on the save option.
F12 is generally the Save As shortcut key for all programs.
Shortcut 3: Add Save As Feature In The Ribbon
Like the Quick access toolbar, you can also add the shortcut for Save as option in the Ribbon for MS Office programs. To add Save as in ribbon of MS Word, follow the steps given below:
- Open Word and click on the File option.
- Select the Options from the menu. Word options will open on your screen.
- Click on the Customize Ribbon tab from the left panel.
- Select the All Commands option from the Choose Command from the drop-down menu like in Solution 1.
- Now, locate and select the Save as option and click on the Add>> option.
- Make sure to add it to the right tab in the Ribbon. We recommend adding it to the Home tab.
- Select OK to save the changes.
Windows key + Print Screen
To capture your entire screen and automatically save the screenshot, tap the Windows key + Print Screen key. Your screen will briefly go dim to indicate that you’ve just taken a screenshot, and the screenshot will be saved to the Pictures > Screenshots folder.
Capture a Screenshot (or Video) With the Game Bar
Windows 10 includes a feature named the Xbox Game Bar. Despite the name, it’s really more of a gaming-focused overlay with a variety of features. It’s particularly useful for taking screenshots of PC games.Advertisement
By default, Windows+Alt+Print Screen will take a screenshot of the current game or desktop application with the Game Bar. (On some laptops, you may have to press Windows+Alt+Fn+Print Screen.)
You’ll see a “Screenshot saved” notification, and you can click that notification to see your Game Bar screenshots. You can also press Windows+G to open the Game Bar.
To configure the Game Bar, head to Settings > Gaming > Xbox Game Bar. From here, you can enable or disable the Game Bar feature and customize the keyboard shortcuts that perform these actions. So, if nothing happens when you press these keys, check to see if this feature is enabled in Settings.
Screenshots you take with this tool are saved to C:\Users\NAME\Videos\Captures. (Yes, even screenshots are shared to the Videos folder.)
RELATEDHow to Use Windows 10’s Built-in Screen Capture Tool
The Game Bar also lets you record videos of your Windows 10 screen. You can even use it to record videos of your desktop or any other application. You can record much more than just games. The video file will be saved to the C:\Users\NAME\Videos\Captures folder in H.264 MP4 format.
The Snipping tool has been around since Windows Vista. Windows has warned for a couple years that the Snipping Tool is moving away, but it’s still kicking around, including in Windows 11. The Snipping Tool has been delisted from the list of apps from the Start menu, but it’s easily accessible via the search bar.
Click the New button to begin the screenshot process. The default snip type is a rectangular snip, but you can also take free-form, full-screen and window snips.
The Snipping Tool does not automatically save your screenshots — you will need to manually save them in the tool before you exit — and it does automatically copy your captures to the clipboard.
Method 2: Snip & Sketch
Snip & Sketch is Microsoft’s newer version of its snipping utility. You can access this tool from the Start menu or by typing Win + Shift + S on your keyboard. Here’s how to use it.
Step 1: If you use the keyboard shortcut, the screen darkens and renders a five-button toolbar along the top. You have the same functions found in the older Snipping Tool, but it doesn’t save your screenshots as a file. Instead, the image goes straight to your clipboard first.
Step 2: You’ll also see a desktop notification that informs you that the image has been copied to the clipboard. This same notification gives you the option to edit the captured image within the Snip & Sketch app. You can access this latter option by clicking on the Desktop Notification itself. If you click on the notification, the screenshot loads within the app, allowing you to crop the image and apply a pen, pencil, highlighter, and eraser.
Step 3: If you load the Snip & Sketch app instead, click the drop-down arrow next to the New button in the top-left corner and select Snip Now in the drop-down menu. The screen darkens, and the five-button toolbar appears. Take your snip, and your desired image should automatically load in the Snip & Sketch app, ready for you to edit.
Step 4: When you’re ready, save the image anywhere on your PC by clicking the Disk-Style button. If you want to edit and save the screenshot using any installed image editor, click the Three-Dot icon on the toolbar and select the Open With option on the drop-down menu.
So, there you have it. Now, you know the Save As shortcuts. Also check out the other useful shortcut keys given above, it will definitely come in use. Leave your comments below sharing your views on this article.