Content of the material
- What Is the Google Tasks Manager?
- How to Use Google Tasks
- Where are Google Chrome Bookmarks on macOS?
- Sorting Tasks
- How to Assign a Reminder to Someone Else
- How to Set Up Reminders
- Location Based Reminders
- Highlights of Google Keep
- How to Use Google Tasks?
- Accessing Google Tasks on Desktop (Gmail)
- Accessing Google Tasks on Mobile (iOS and Android)
- Google Tasks Keyboard Shortcuts (Desktop)
- Use Google Tasks Desktop App: Taskboard
- Want to impress your friends and family with awesome tech geekery?
What Is the Google Tasks Manager?
Officially known as Google Tasks (not to be confused with Google Chrome’s Task Manager), this to-do list by Google was actually first launched way back in 2008. It has, however, spent much of its existence being overshadowed by the tech giant’s many other more popular features.
The fact that there was no direct one-click access to it from the Gmail or Google Calendar desktop interface also meant it was not as often explored as other services.
But this all changed in June 2018.
As part of efforts to enhance the G Suite experience, Google launched a series of changes, including adding Tasks to its core services alongside Drive, Calendar, Hangouts, etc.
How to Use Google Tasks
Simply put, Google Tasks is a task management service ripped down to its basic core. With it, you can:
- Add and remove tasks
- Add details to tasks
- Set due dates and times for tasks (synchronizing with Google Calendar)
- Receive tasks notifications
- Add emails as tasks (synchronizing with Gmail)
- Add subtasks
- Mark tasks as complete
- Have multiple lists
- Have different lists for different accounts
It pretty much offers the most fundamental features of a to-do list in an extremely minimalistic and user-friendly layout and design. You can think of it as a digitized version of the traditional pen-and-paper notebook that you carry around with you, but this is integrated with your email and alarm clock.
As it stands, it is meant for individual use and does not have the more complex project and productivity management capabilities like those offered by Trello, Asana, and other productivity apps.
Aimed at providing users with the ability to make their lives more efficient, it is integrated and synchronized with possibly the two most-used G Suite features: Gmail and Google Calendar.
Where are Google Chrome Bookmarks on macOS?
Google Chrome stores its bookmarks in the “Application Support” directory in macOS. You can find this directory using “Terminal.” You must set your file browser to show hidden folders in macOS.
Type command line: /Users/<your username>/Library/Application Support/Google/Chrome/Default. Press Enter, and Finder will access the folder with your bookmarks.
If the folder is hidden, you can still access it with Finder. Here is what you should do:
- Open “Finder.”
- Navigate to “Users/<your username>/.”
- If you don’t see a “Library“directory, press the “Command + Shift + Period“ buttons to toggle off hidden folders. Alternatively, if you want to access the “Library” files directly, hold the “Alt” key before selecting the “Go” menu.
- Go to “Library > Application Support.”
- Find and click on “Google.”
- Now, click on “Chrome.”
- Open the “Default” folder.
- You should now see a “Bookmarks” file containing all of your Chrome bookmarks and a “Bookmarks.bak” file that serves as a backup.
You may sort your tasks by date or in any order you wish to have them. You can do this by pulling up the overflow menu and selecting between “My order” or “Date.”
Having your tasks sorted by date basically means tasks with the earliest scheduled due date will be listed at the top of your list and descend accordingly.
Note that you cannot rearrange your tasks if you have them sorted by date.
To bring in the “urgent versus important” debate here, the task that is due next obviously does not mean it is the most pressing task. So, you are welcome to sort your tasks yourself with “My order.”
By default, this is the order in which you have entered the tasks, with the newest addition at the top of the list. But you can rearrange the tasks however you wish.
It is worth noting that you can choose to have your tasks sorted differently in the app and desktop (e.g., by date in the app and by your own order on desktop or vice versa).
How to Assign a Reminder to Someone Else
If you are part of a Google Family Calendar or have multiple users signed in to the same Google account on an Assistant-enabled device, you’re able to assign them Reminders.
To do so, simply make use of Google Assistant’s voice recognition functionality to set a reminder for you. For example, say: “Hey Google, remind Jamie to water the garden at 5:00 PM”.
How to Set Up Reminders
Before you can use reminders, you need to make sure your Google account is connected to Google Home, and turn on Personal Results.
Because of this, it's important that you set up Voice Match and apply the match to your specific account.
Open the Google Home app, and tap the Home icon at the bottom.
Tap the device you want to configure for Voice Match and tap the gear icon in the upper right corner to enter device settings.
Scroll down to the Voice Match settings area. If you've already configured voice match, you should see Remove Voice Match. Otherwise, tap Voice Match, tap Add, and follow the instructions so the device recognizes your voice and associates it with your Google account.
Now, when you speak to that Google Home device, it'll recognize your voice and associate it with your own Google account.
You're now ready to start creating reminders!
Location Based Reminders
Another convenient use of Google Home reminders is asking Google Home to remind you to do something when you get to a specific location.
If you’ve labeled locations in Google Maps, you can reference those locations in your reminders.
Or, you can reference a general location like "the library" or "Starbucks."
How do Google Home devices in your house remind you of something when you’re not home? This is where the integration with Google Assistant comes in. Google Home will send you the reminder via the Google Assistant app on your phone.
Here are a few examples of correctly-worded location based reminders:
- "Remind me to get some milk at the grocery store."
- "Remind me to talk to my boss when I get to work."
- "Remind me to get the mail when I get home."
- "Remind me to pick up Great Expectations at the library."
When the GPS on your phone indicates that you're at the location, Google will issue a reminder notification through the Google Assistant app on your phone.
Sending commands to both Google Home and Google Assistant can be confusing. When commanding Assistant, start your voice command with "Okay Google." When commanding Google Home, start it with "Hey Google".
Highlights of Google Keep
Now before you know where Google Keep files are saved, it is important that you know some important features of the application. Among them are:
Keep is a useful notes and reminders app with a simple interface.
- Clean, simple and friendly interface: one of the strengths of Google Keep is its interface. You don’t need big instructions or break your head trying to understand it. Everything is at hand, intuitively organized so that each action you do is as natural as possible.
- Easily access your notes: You can access all your notes from any Android and iOS device by simply installing the mobile application and synchronizing it with your Google account or if you prefer, from the web through keep.google.com.
- Smart search: It has an integrated smart search engine in which you can filter your notes by keywords, color or type of note (with images, links, lists, reminders and more).
- Integration with Google: It is very difficult for someone not to have a Google account today, so taking your notes with you wherever you go is very simple. This also allows you to collaborate with other people on the same note, you just need to add it as a “collaborator”, enter your Gmail email and that’s it. The note will automatically appear in that person’s Keep application, with all the information and attachments, and you will have the possibility to edit it, even to receive a reminder.
- Always organized: you can organize all your notes assigning labels, categories or colors, as you prefer. In addition, you will have the possibility to fix those notes that you consider very important, so they will always be at hand for you.
Capture your mind’s ideas with Google Keep
- Integration with Google Now: You will no longer forget an important task or miss a meeting. With the reminders function, it is automatically synchronized with Google Now and if you use the Google widget “at a glance” or “at a glance” on your mobile, you will see your reminders reflected, as well as receive notifications when you have scheduled it.
- Transcribe images to text: Google Keep has a very useful function that allows you to transcribe the text of an image easily and quickly. You simply have to attach an image> select the image> press the three vertical dots> Save text from the image. This way, it will recognize the text and write it for you.
- Export your note in Google Docs: Thanks to the integration with the Google ecosystem, you will be able to export your note to Google Docs without problems and in seconds. To do this: Go to the note you want to export> press the three vertical dots> Send> Copy to Google Documents. That simple, your note will become a document in Google Docs and you can continue it whenever you want.
How to Use Google Tasks?
Accessing Google Tasks on Desktop (Gmail)
Whether you are using Gmail or working in your Drive or updating your Google Calendar, you will find the Tasks icon on your right-hand side. Click on it and Tasks will open up for you.
Accessing Google Tasks on Mobile (iOS and Android)
If you want to access GTasks on your smartphones, you will need to download the Tasks app from the app store. It is available for both Android and iOS devices.
The Google Tasks desktop version and mobile app are pretty much the same in terms of design and layout. There is just one point of difference:
The overflow menu is located on the top right on the desktop and in the bottom right on the mobile app. The right-hand overflow menu in the mobile version of this to-do app lets you import reminders, rename lists, delete lists, and set up new themes for your Google Tasks app.
The left-hand bottom overflow menu lets you create new lists, show you the existing lists, and has a link for support.
Google Tasks Keyboard Shortcuts (Desktop)
GTasks come with a handful of desktop shortcuts that you can use. It is available inside your Google Tasks – click on the overflow menu and select keyboard shortcuts to see what shortcuts are available.
Here are the available Google Tasks shortcuts that you can use. These shortcuts are only for the desktop version. The below screenshot is taken from a MAC OS. You may see slightly different icons if you are on any other OS like Windows.
Just like with all other G-suite features, GTasks app and desktop versions are synced automatically.
Use Google Tasks Desktop App: Taskboard
If you want to access the Tasks without having to open any G-suite app on your desktop, you can try the Taskboard app from Google Tasks. This standalone desktop app lets you access Tasks instantly and share Google Tasks with your peers from the desktop. What do you get?
- Easy to customize Tasks
- Quick sharing of Tasks with peers
- Export lists to Google Sheets
- Instant sync between all google apps
Whether you are on Windows OS or Mac OS, download the Taskboard app and get going with your tasks asap.
Let’s get started with how you can use this Tasks app for your work. I will walk you through the native features and how to organize your GTasks with other apps for marketing, team collaboration, and productivity (along with other apps).
Want to impress your friends and family with awesome tech geekery?
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