You can now see who viewed your Google Drive files

How Do I Make Sure My Google Drive is Private?

Whether you’re using Google Drive for personal or business matters, you can quickly convert it to a private account. Changing privacy and sharing settings can either free up space for more viewers or limit the available content.

Let’s break them both down below.

Changing the Privacy Settings on Your Personal Google Drive

  1. Start by clicking on the storage folder that you wish to make private.
  2. Click on ‘Share,’ then ‘Advanced.’
  3. Next, click ‘Change,’ and you’ll be presented with multiple access permissions to set.
  4. You can either make ita. a public document to the web,b. private so only the people with the shared link can view it, orc. private so only designated viewers can read the shared document.
  5. Save and complete the new settings.

Remember, if you accidentally misconfigure privileges on a shared file, you have full control to update the access permissions or change link capabilities.

Changing the Privacy Settings on Your Business Google Drive

  1. Follow steps #1 through #3 from the previous process.
  2. Review the three options: Only the company, anyone who works at the company with a shareable link, or anyone whose name is selected.
  3. Save and complete your new settings.

Both routes also have the option of public sharing on the web, as mentioned in the first process. However, there are apparent limitations and issues concerning safety protocols. As Wix suggests, if you’re having trouble adjusting the security settings, you’re likely not an administrator on the account.

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Is G Suite / Google Workspace Shared Drive Safe?

G Suite Shared Drive is a storage service that teams and organizations use to create and collaborate on files. It’s easy to use if you have a group of people that need to use the shared document instead of continually administering link sharing and change who can access them.

Much like all other versions of Google Drive and its tools, it’s relatively safe. Again, encryption or secure cloud storage methods are highly recommended if you’re sharing and creating confidential documents.

Google knows the importance of protecting your information, including that of your Google Workspace account team. You could go for several decades without ever experiencing a hack. There’s a much higher chance that nobody will ever gain access to your shared files.

Remember that since this is a paid service, you can reach out to Google Workspace Support for any security or safety concerns. They will be able to help your Google Workspace administrator or power user learn to properly manage user profiles and user data not just for shared storage but for your whole Google Workspace service.

With the constant improvements for safety measures and security updates, it’s a better time than ever to use Google Drive for personal and business applications.

How does Google protect data against hackers?

Google operates its data centers through custom hardware operating on a specially designed file system and OS. The systems are highly optimized for performance and  security.

The team also works with other parties to continuously test and fine tune their security system and make sure it is mostly impermeable to cybercriminals.

How do I see all edits in Google Docs?

In Google Drive, open your file. At the top, use the arrows to scroll through the list of changes. Added text is highlighted, and deleted text has a strikethrough. (Optional) To see your document’s entire revision history, in the top corner, click See revision history.

How do I make anonymous viewers on Google Docs?

To view or edit the Google Docs document anonymously, log out of your Google Account. Then paste the link you copied into the browser and open it. Since you are not signed in, you will be anonymous on Google Docs!

How To Monitor Company Downloads in Google Apps

Once you’re paying for Google Apps Unlimited or signed up with Google Apps for Education, you have access to something called the Google Apps Admin Console.

From the Google Apps Admin Console, click Reports, then Audit, then Drive. From here, you’ll be able to see all kinds of information, including what action was performed, by what user, at what time and date, etc. Note that the Drive Audits only last for up to 6 months in retention time.

On the side of the page, there’s a Filters section that you can use to create your own filters. From here, you can create a filter for users downloading files, and you’ll be given the user’s name, their IP address, the exact date, and more.

The possibilities offered by the Drive audit log doesn’t stop with seeing who downloaded what, either. Other information you can find is who has created, viewed,, previewed, updated, downloaded, shared or even deleted content on Drive. This doesn’t stop with Docs- it covers other Google Apps, and even files that you upgraded to your Google Drive.

How to See Who Made Changes to Your Google Doc

Version control is very important, especially if you work in a regulated industry. Version control is something Google Docs has done well for a while. Docs will show who has edited a document, saved, or shared it.  This actually works not just with G Suite, but with personal Google Docs, as well.

If you’re interested in version control or want to make sure nobody has made changes they shouldn’t without locking the file down, you can find out by following these steps:

  1. Open a Google Sheet you want to track.
  2. Select File and Version History
  3. Select See Version History

A window should appear on the right of your screen showing every save and edit for the document in question.

Within that window, you should also have the option to view the previous version of the document before the edits were made.

This is essential for version control as you have an audit trail of what changes were made, when they were made, and by whom. It is also useful if you made some changes, sleep on it, change your mind, and want to roll them back.

Final Verdict

If your profession involves collaboration and teamwork a lot, Google Docs is surely a powerful tool for you. Moreover, as you read above, you can easily gain insights into various metrics and details related to your documents such as their read and edit history.

Shirley Shirley is a Content Creator. She has been in the industry for over 6 years now and has written on plathora of niches for different websites & blogs for various clients in the United States. She is here to bring you her expertise on Google Drive and help you understand more. Also, Shirley hopes to add meaning to what people read every day through her Google Drive tips and tricks.

Check Comments and Viewer Details in Google Docs 

Along with the ability to determine who has viewed your Google Doc, you can also gain insights over the time and date when people commented or viewed your document. Here’s a brief detail about both the features:

  • Viewer Details – The viewer details are available in form of a bar chart. It includes all the unique views received by your document in a span of seven days.
  • Comment Details – You can check the date and time of unique comments. It appears on your document for seven days in form of bar charts

With such detailed metrics, you can surely gain the most out of your collaborations. These insights not only allow you to work faster by knowing the document status in real-time. But also allows you to ensure that any important information has been read by your team.

You may like to read, Install Google Drive in Windows 10.

Can you Turn Off View History in Google Docs?

Sure, it is possible to turn off your viewing history on Google docs. If you don’t want to see who viewed your profile, here are the steps you can follow to turn off your view history.

  • Open Google Docs.
  • Go to “Tools”.
  • Head to “activity monitor” and then “document settings”.
  • Toggle off the view history for the particular document.

There you go! Your view history will no longer be visible.

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